Airdrie Dance Academy

Studio Handbook

Policies, Terms & Conditions

(403) 948-5530

This is a concise alphabetical list of additional things you need to know including studio policies.  Please check our website on a regular basis for updated info.

Director: Susan Laing office@airdriedance.ca 
Instructors: Susan Laing, Natasha Krochak
Accts/Office Manager: Leanne Bohnsack leanne@airdriedance.ca

Attendance – Parents, please be aware that dancers are expected to attend and be prepared for all of their classes. (Please see “Competition Preparation Policy). Please email office@airdriedance.ca for any absences.  Please list dancer’s name, class, teacher’s name and contact person.  Correct dance attire is expected at all classes - including proper footwear and hair up and off the face.  If a dancer is not prepared, instructors reserve the right to refuse or dismiss the dancer from participating in that lesson and it will be counted as an absence from the class.  Dancers arriving late for a class, must ask permission to enter the class to avoid distraction and for respect of the instructors and classmates.

Class Moms - are very valuable.  They are the contact person for each class.  Messages will be passed from the teacher/office to them and they will fan the information out.  This role has minimal commitment with a massive amount of fun.  Volunteers and an Assistant will be requested in the Spring.  A “Class Mom Handbook” will be made available to help assist the Class Mom in her role.

Competition – Regular classes will participate in 3 competitions.  These are usually local however, a travel competition may be considered.   ALL competition choreography and competition preparations are done in regular class time. Classes are run efficiently and are organized in order for all dancers/parents to be ready for the competition experience. Creative Classes and Recreational classes do not participate in competitions. Please See Appendix C - Competition/Studio Fee Breakdown

Competition Preparation PolicyDancers’ progress and attendance is noted throughout the year.  Once choreography for the routines begin, the progress and attendance is even more vital.  Any dancer falling behind may be “put on notice”.  They will have 2 weeks to show progress or they will receive another “notice”.  Anyone still on “notice” during competition time will not be able to participate and fees are non-refundable.  Regular attendance and consistent practice will build confidence in your student and contribute to a healthy dance experience.  Students missing classes due to family vacations may also fall behind.  Communication with your instructor prior to your trip may avoid any unnecessary consequences afterwards.  Decisions to put a student on notice will not be taken lightly!!!!

Competition Prizes - Trophies will be displayed at the studio.  Group “Dance Off Awards” cheques are made payable to the studio and will be handled under the discretion of Miss Susan.

Costumes – Costume choices are non-negotiable.  Discussions are encouraged, however, please trust your teachers!  Parents are responsible for alterations.  Costume Measuring will happen in October during class. Please see Appendix B - Understanding the Costume Price.

Dance Accounts/Payment TermsThe Dance Season is based on the number of classes for the year/season divided by 8 months and averaged for the monthly tuition amount.

Costume/Competition/Studio Fees - These fees will be processed on the credit card on file on October 30th. Each Class will receive and email with a breakdown of these fees. Competition/studio fees (includes room rentals at competition) start at $110 +GST/dancer per class per competition.  Costumes start at $195 plus tax.  Costume and studio fees are non-refundable. Fees associated with a cancelled competition, will be dealt with according to that specific Competition's Policies. Please note that Costumes will not be handed out to Accounts with a balance owing.

ALL ACCOUNTS require a credit card (Visa/MC) number and expiry to be on file.  It is the responsibility of account holders to keep this information updated.

Registration fee of $35 is due at time of Registration.  

September/April fees are due upon Confirmation of Classes being sent and will be applied to the credit card used for Registrations.  

Please be advised that the Registration and September/April fees are non-refundable.  

Classes/schedule/fees/teachers are subject to change.  

RECREATIONAL/TODDLER SESSIONS must be paid in full by credit card at the time of registration. These classes are non-refundable. 

Upon receipt of payment, the registration process is considered complete.

Accounts will have a $50.00 service charge/administrative fee on any payment changes and declined Credit Card transactions.  The amount of the original payment plus the $50 service charge/administrative fee, will be charged directly to the credit card on file.  It is the responsibility of Credit Cardholders to ensure that Credit Cards on file are current and valid, and to inform the Office of any changes to Credit Card information.  

Late payments will be assessed a late fee of $50 per month and will be added to an account by the 7th of the month if payment has not been received by that date.  Late payments will also be applied to the credit card on file without notice, if the Account holder has not made arrangements with the office otherwise.  

Registration Fees, Sept/April, Recreational/Toddler Fees fees are non-refundable.  

Accounts may be suspended if payments are not received.

Dance MusicParents are responsible for acquiring the music for their dancer’s routines.  

Emails - Emails will be sent out to parents on a regular basis.  If you are not receiving any, please contact office@airdriedance.ca to update your personal information.  All information will be posted on our website and in emails sent on a regular basis.

First Week Procedure - Orientation/Introductions - A Studio Orientation Video will be posted on the website prior to the start of classes.  Each class will begin with an introduction of the instructor and staff. Studio rules and expectations will be reviewed. 

Heath Protocol

Families/students are expected to familiarize themselves with all studio protocols and policies prior to entering the Airdrie Dance Academy facility.

All families/students will be asked to self-screen prior to entrance and commencement of any activities within our facility.  Anyone exhibiting contagious symptoms cannot enter the facility or participate.

Students are required to practice proper hand hygiene (wash or sanitize hands upon entering and exiting the facility and after touching any commonly touched surfaces) and practicing proper respiratory hygiene (sneeze or cough into elbow or tissue).

Students are asked to arrive no earlier than 5 minutes prior to the start of class and will be asked to leave immediately after class finishes.

Students should wear street shoes that they can take off and put on by themselves. 

Students should arrive ready for class (they should only change into their dance shoes upon arrival at the Studio).  Outdoor shoes must be placed neatly on the carpet in the Lobby, jackets hung on the hooks provided.  Water bottles will be permitted and there will be designated spots within the dance class to place water bottles. Water bottles must all have a students name on them.  Please leave all extra items at home (just come with your shoes, coats and water bottles).

We request that Students try to reduce the use of our bathroom.  Please use the bathroom at home before and after class as much as possible.  No changing into dancewear in the Washroom. 

Parents are no longer permitted to wait in the Lobby of the Studio – Creative Ballet, Jazz 1, JR Musical Theatre, Tap 1, Pre Primary, Toddler Hip Hop and Toddler Ballet students may enter with one parent.  A staff member will collect the children for these classes and then the parent will be asked to leave the building until the class is finished.  That same parent may then enter to collect their child once the staff has returned them to the Lobby.

Parent viewing will be by invitation.

Students are asked to leave the studio after their class is finished and return only for their next class start.

In conjunction with our cleaning service, facility cleaning will be increased and enhanced.  Common areas will be disinfected regularly.  Hand sanitizer will be located throughout the building.

Liability - As the legal parent or guardian of any student, you release and hold harmless Airdrie Dance Academy, it’s owners, operators, instructors and volunteers from any and all liability, claims, demands and causes of action whatsoever, arising out of or related to any loss, damage or injury that may be sustained by the participant and/or the undersigned, while in or upon the premises of Airdrie Dance Academy, it’s owners and operators or in route to or from said premise or to and from competition/dance-out/exam locations.

Payment Terms - see Dance Accounts/Service Charges/Extra Fees

Personal Info - It is your responsibility to keep your personal information updated (phone #s, emails, emergency contacts, payment information).  Please contact the office by email with updates.

Private Lessons - Private Lessons are available at a cost of $65 per half hour block.  Bookings will be made through leanne@airdriedance.ca.

Recital – FOLLIES 2023 at the Bert Church Theatre.  Performance details TBA.

Service Charges/Extra Fees - All declined credit cards and payment changes will be charged a $50.00 service charge. This amount will be automatically charged to the credit card on file along with the amount of the original amount owing.  Late payments will be assessed a late payment fee of $50/ month.  Any fees not received by the 7th of the month will be charged this fee. Accounts may be suspended if payments are not received.  Any late payments will be applied to the credit card on file without notice, it the Account Holder has not made arrangements with the office otherwise.  Costume/Competition/Studio will be processed on October 30th. Costume fees start at $195 plus tax. Competition/Studio Fees (inlcudes room rentals at competition) start at $110 +GST/competition/dance/routine. Costume/Studio fees are non-refundable.

Snow Day Policy - Cancellation of classes will be sent out via email and text by 2 pm the day of the cancellation.  Snow days will be observed according to the local schools and makeup classes will not be rescheduled.

Solos/Duets Guidelines - Dancers are chosen by Miss Susan.  Criteria for selection includes: a strong technical base in the area of solo selection, a true love of dance, regular attendance, hard work in class, enthusiasm and most important, a positive attitude.  Selection for this is a privilege.

Studio Rules - PLEASE REVIEW THE HEALTH PROTOCOL ABOVE.

  • Dress code is in effect for each and every class.
  • No jewelry.
  • Punctuality is important.  Please be on time for class arrival and departure.  Arrive 5 minutes prior to your start time.  Students must be picked up right after class is finished. 
  • All outdoor shoes must be removed, once inside the building.  
  • NO FOOD OR DRINKS are allowed inside the building, except water in water bottles!
  • The yard/house is off limits!! 
  • No smoking or pets allowed on the property.
  • Parking is available.  Do not park in front of the house or on the “inside” of the loop.  Drive in the south side of the loop and exit the north side of the loop.  This whole area is a NON IDLE Zone!!!
  • Be respectful of the teachers and their classes.  If you need to book an appointment, contact leanne@airdriedance.ca. If something is urgent, please feel free to send a note in with your dancer prior to their class beginning.
  • The studio phone number is also Miss Susan’s home phone number, so please call 1-3 pm Monday thru Thursday.
  • Please support your dancer with a regular “practice schedule”.  Your involvement can aid in their progress!!!  Encourage them and require them to practice!!
  • All instructors are to be addressed as “MISS” followed by their first name i.e.: Miss Susan, Miss Natasha…..
  • Please email the office office@airdriedance.ca if your dancer is going to be absent.
  • Dancers who disrupt class, will be given one warning - moved to the front of the class and then if the behavior continues, asked to sit out and observe.  If this behavior continues for a second week, the parent will be notified.
  • Zero tolerance for anyone displaying unsafe or rude behavior to another student or teacher.  They will be asked to immediately leave the studio and the issue will be addressed with the student, parent, teacher and director. Until the meeting takes place, the student is suspended from the studio.  Depending on the outcome of this meeting, they may be asked to leave the studio for good.
  • Please be respectful to other parents, students and staff.
  • Teachers are NOT encouraged to give out their personal contact information.  Any correspondence must go through the office.
  • Costumes will be held until any balance owing is collected. 

Studio Website - www.airdriedance.ca - will be the location for studio information.

Upcoming Dates - check the website’s bulletin board on a regular basis. Some dates to follow:

2022/23

  • August 22 - Registration opens 10 am
  • Sept 9 - Full Season Classes Start
  • Sept 10 – Session #1 Rec/Toddler Classes Start
  • Sept 30 - National Day for Truth and Reconciliation - No Classes
  • Oct 7-13 – Thanksgiving Break – No Classes
  • Oct 8 – No Classes for Session #1 Rec/Toddler Classes
  • Oct 14 – Classes Resume
  • Oct 22 – Last Class Session #1 Rec/Toddler
  • Oct 29 – Session #2 Rec/Toddler Classes Start
  • Oct 30 – Costume/Competition Payments due
  • Oct 31 – No Classes – Halloween
  • Nov 11 – No Classes – Remembrance Day
  • Dec 3 – Last Class Session #2 Rec/Toddler
  • Dec 10-Jan 6 – Christmas Break – No Classes
  • Jan 7 – Session #3 Rec/Toddler Classes Start
  • Jan 9 – Regular Classes Resume
  • Feb 11 – Last Class Session #3 Rec/Toddler
  • Feb 18-23 – February Break – No Classes
  • Feb 24 – Classes Resume
  • February 25 – Session #4 Rec/Toddler Classes Start
  • March 18 – Last Class Session #4 Rec/Toddler
  • March 25-26 - Danceworks Competition Olds
  • March 31-April 2 – Sparkle Competition Olds
  • April 7-13 – Easter Break – No Classes
  • April 14 – Classes Resume
  • April 21-23 – Performing for Purpose Competition Airdrie
  • April 28 – Last Day of Classes for the Season
  • April 29 – FOLLIES 2023

Watching Week - Parent watching week for the 2022/23 Season will be posted here. Details to be announced.  Valuable information for the Season is also provided at this time.

Withdrawals - One month’s written notice is required prior to withdrawal.  Failure to give sufficient notice will forfeit the next month’s payment and then the remaining fees will be returned (if payment was made in full) or credit card payments will be stopped. (Registration fees and September/April and any costume/studio fees paid are non-refundable).  Credit card info will be deleted to avoid any further charges.  Recreational/Toddler Fees are non-refundable.

Thank you for following the rules and expectations of Airdrie Dance Academy.  With everyone’s cooperation, we will have a fun and successful dance season.

Yours in Dance,

Miss Susan and Staff

APPENDIX A - REQUIRED DANCEWEAR
APPENDIX B - UNDERSTANDING THE COSTUME PRICE
APPENDIX C - COMPETITION FEE BREAKDOWN
APPENDIX D - DANCE COSTUME CARE
APPENDIX E- PERFORMANCE MAKE-UP INSTRUCTIONS

APPENDIX A - REQUIRED DANCEWEAR

Dancewear available at:  East Side Sports - Airdrie; Bodythings - Calgary; City Dancewear - Calgary; Muge - Calgary.

Please Note:  Dancewear Requirements are subject to change and may be updated prior to the start of the Season in September.  Please check Dancewear Requirements in August before purchasing for your class.

Airdrie Dance Academy - Required Dancewear

BALLET:

Toddler Ballet

Girls:

  • Bodysuit and tights, with Ballet Slippers

Boys:

  • T-shirt and shorts, with Ballet Slippers

Pre-Primary Ballet/Primary

Girls:

  • Pale pink sleeveless tank, scoop neck bodysuit (Mondor #1645)
  • Pink soft leather ballet slippers with pink elastic (Bloch #S0258L) 
  • Pink tights (Mondor #310)
  • Pink chiffon skirt (Mondor #16207)
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Boys:

  • White TIGHT FITTING t-shirt
  • Black shorts - no pockets
  • Black ballet slippers with black elastics – no split soles
  • White ankle socks

Teen Ballet 

  • Black bodysuit
  • Pink tights (Mondor #310)
  • Pink leather ballet slippers (Bloch #S0258L)
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Grade 1 and Grade 2 Ballet

Girls:

  • Lavender, sleeveless tank, scoop neck bodysuit – (Mondor #1645)
  • Pink soft leather ballet slippers with pink elastic (Bloch #S0258L)
  • Pink tights (Mondor #310)(no skirt)
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back
  • Black Canvas character shoes with Cuban heel - Bloch #S0315 when requested by Instructor

Boys:

  • White TIGHT FITTING t-shirt
  • Black shorts
  • Black ballet slippers with black elastics – no split soles
  • White ankle socks

Grade 3 and Grade 4 Ballet

  • Navy, sleeveless tank, pinch front bodysuit with matching elastic belt (normally included with bodysuit)-(Mondor #1633)
  • Pink soft leather ballet slippers with pink elastic (Bloch #S0258L)
  • Pink tights( Mondor #310 or #314)
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Grade 5, 6, 7 and 8 Ballet

  • Black camisole bodysuit (Mondor #13520)
  • Pink soft leather ballet slippers with pink elastic (Bloch #S0258L)
  • Pink convertible tights-(Mondor #314)      
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Intermediate/SR Ballet

  • Black camisole bodysuit (Mondor #13520)
  • Pink soft leather ballet slippers with pink elastic (Bloch #S0258L)
  • Pink convertible tights-(Mondor #314)      
  • Pink Soft Block/pointe shoes required when permission is given by Instructor
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back
  • Optional dance sweater can be worn in cold weather (No hoodies or sweatshirts)

Pointe

  • Students should wear their ballet class uniform for this class, along with pointe shoes with ribbons
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Pre Pointe

  • Permission from Instructor must be given prior to Pointe shoe purchase
  • Students should wear their ballet class uniform for this class, along with their ballet slipper
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

RAD Exams (Grade 1 +)

  • Character skirt (Mondor #3080) (Ribbon to be added by parents) - contact City Dancewear, Calgary
  • Scarf and long chiffon skirt for Grade 6 and 7
  • Black Canvas character shoes with Cuban heel - Bloch #S0315 when requested by Instructor

CONTEMPORARY:

Girls:

  • Black bodysuit
  • Light Tan convertible tights (Mondor #314)
  • Nude Canvas Half Sole Spin Shoe (Bloch #S06395)
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Boys:

  • Loose Fitting T-shirt
  • Loose Sweatpants
  • Tan Socks

CREATIVE BALLET: 

Girls:

  • Pink bodysuit (Mondor #1645)
  • Pink ballet tights (Mondor #310)
  • Pink Ballet Skirt (Mondor #16207)
  • Pink Leather ballet slippers (Bloch #S0205)(elastic sewn across instep of slipper)
  • Hair must be out of the dancer’s face.

Boys:

  • White short sleeved well- fitting t-shirt
  • Black shorts - no pockets
  • Black ballet leather slippers with elastics
  • White ankle socks

HIP HOP:

Hip Hop and Boys Only

  • loose fitting t-shirts and pants
  • Converse Chuck Taylor All Star Low Top Black/white - replace laces with elastics
  • Hats are optional
  • Hair must be out of the dancer’s face

Recreational Hip Hop/Musical Theatre

  • Exercise wear,  clean indoor runners

Toddler Hip Hop

  • Clean indoor runners, loose comfy clothes

JAZZ:

Jazz

Girls:

  • Black bodysuit 
  • Light Tan Tights (Mondor #310)
  • Beige BLOCH #S0481 or BLOCH #S0499 shoes (depends on fit)
  • Hair must be out of the dancer’s face - no jewellery
  • Jazz 3 and up may add a pair of SOLID black tight dance shorts (NO STRIPES OR WORDS) Studio Shorts allowed or Capezio TB113

Boys:

  • White t-shirt/Black Tank
  • Black Jazz pants
  • Black BLOCH #S0481 or BLOCH #S0499 shoes (depends on fit)

LYRICAL:

  • Black sleeveless bodysuit
  • Light tan convertible tights (Mondor# 314)
  • Nude Canvas Bloch Half Sole Spin Shoe (Bloch #S06395)
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back.

MUSICAL THEATRE:

Girls:

  • Black bodysuit
  • Black jazz pants
  • Black BLOCH #S0481 shoes or BLOCH #S0499 shoes (depends on fit)
  • Hair must be out of the dancer’s face

Boys:

  • White t-shirt
  • Black sweat pants, no pockets/jazz pants
  • Black BLOCH #S0481 shoes or BLOCH #S0499 shoes (depends on fit) 

Recreational Musical Theatre/Hip Hop

  • Exercise wear, clean indoor runners

TAP:

Tap 1 to Tap 4

Girls:

  • Black bodysuit
  • Light Tan Tights (Mondor #310)
  • All dancers require a pair of black tap shoes –  BLOCH #302 or Capezio 3800C
  • Hair must be out of the dancer’s face

Boys:

  • Black oxford style shoe
  • White short sleeved well -fitting t-shirt
  • Black shorts - no pockets
  • White ankle socks

Beginner/Tap 5 and up

Girls:

  • Black bodysuit
  • Light Tan Tights (Mondor #310)
  • All dancers require a pair of black oxford tap shoes – BLOCH #381
  • Taps and rubbers are attached
  • Black shorts
  • Hair must be out of the dancer’s face

Boys:

  • Black lace up oxfords
  • White short sleeved well -fitting t-shirt or black tank
  • Black shorts
  • White ankle socks

Recreational Tap

  • Exercise wear, tap shoes

STRETCH CLASSES;

  • Bodysuit and tights

UKRAINIAN:  

Girls 

  • Black bodysuit
  • Light Tan Tights (Mondor #310)
  • Red Paris Teaching Shoe BLOCH #S0427L
  • Hair is required to be in a ballet bun and if hair is short, neatly pinned and gelled back

Boys:

  • Tight fitting black t-shirt
  • Black Shorts
  • Black Ballet Slippers

APPENDIX B - UNDERSTANDING THE COSTUME PRICE

The cost of your costume includes more than just the garment:

SelectionSizingOrderingTights
(If Needed)
Customer
Service
Taxes & FeesShippingReceivingSorting

APPENDIX C - COMPETITION/STUDIO FEE BREAKDOWN

The competition fees that we collect go towards many things.  This breakdown of information is important to explain due to COVID. If future refunds are required, we need our parents to understand this breakdown. (See chart)

PINK

  • entry fees as set by the competition organizers

RED

  • planning the season
  • designing/selecting costumes     

BLUE

  • research of music, purchasing music, music licensing
  • purchasing and preparing CD’S for rehearsal hall/performance and practicing

YELLOW

  • competition research, hotel bookings and transportation
  • faculty meetings to plan competition groups
  • all office work including email correspondences from parents related to competitions
  • collecting, recording, and paying entry fees
  • Filling out the entry forms—each dancer’s name, age, level, and the averaging all the required information
  • postage to submit entry forms
  • Organizing the competition results

GREEN

  • faculty to cover competition events on location
  • faculty to cover regular classes, while teachers are at the events
  • all extra costs for faculty associated with the competition events—transportation, lodging, food, etc

APPENDIX D - DANCE COSTUME CARE

How to Take Care of Dance Costumes

It is important to take good care of costumes.

Most students will try on their costumes during class; so that the teachers can make sure they are properly fitted and include all the accessories needed for the performance. They may also perform the routine in class with the costume at that time.

After it is determined that the costume fits properly and all pieces are included, make sure the costume is stored carefully at home. It should be put in a safe place, inside where humidity and temperature can be controlled. The best place would be in a closet, where it won’t be faded by direct sunlight. Make sure there are no signs of water or mold in the storage area.

Do not clean or wash the costumes before the first performance because they may not withstand the cleaning and may fade or lose their shape. Cleaning a costume can cause noticeable damage that may not be easily repaired. Dancers should not eat or drink anything but water while wearing a costume, so as to avoid stains. If, at the end of a season, the costume needs to be cleaned, hand-washing is usually the best idea, or place the costume inside a pillowcase and run it through the gentle cycle in a washing machine.  Do not iron a costume, as most fabrics are too delicate and damage may occur easily.  Steaming is the best method to remove any wrinkles.

Costumes should be kept in a clear plastic bag. Wire hangers can leave marks or pinch costumes, so place them on wooden or plastic hangers. Costumes should not be folded, so as to avoid wrinkles and creases before performances.

By taking care of costumes before and after each performance, dancers can look their best and enjoy their costumes for many years.

Tights

All tights should, ideally, be hand washed in cool water with a gentle detergent. If it is necessary to wash them in a washer, they should be placed in a mesh bag before adding to the washer. Use a gentle cycle, cool water and a mild detergent. Air dry away from direct heat - never place in a dryer.

APPENDIX E - PERFORMANCE MAKE-UP INSTRUCTIONS

See our instructions for make up by clicking here.

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